Steering Committee Charge

To guide and actively participate in the implementation of Cancer Plan Minnesota

Role of the Steering Committee

The Steering Committee is the governing body of the Minnesota Cancer Alliance and is responsible for the ongoing development, implementation, and evaluation of the Alliance’s cancer plan. It is the role of the Steering Committee to:

  • Establish the process and criteria for determining implementation priorities from Cancer Plan Minnesota
  • Establish committees and review and approve all committee recommendations in which authority has not been delegated
  • Help create a process for updating Cancer Plan Minnesota
  • Review membership roles and responsibilities and remove inactive members
  • Review bylaws, amend bylaws, and ensure the Alliance is operating in compliance with the bylaws
  • Promote Alliance priorities
  • Engage in advocacy efforts as needed to help promote, maintain, and sustain the Alliance and its comprehensive cancer control efforts
  • Assist in the identification and development of resources to support the Alliance

Member Responsibilities

  • Communicate Alliance priorities and recommendations to his/her organization
  • Communicate his/her organization’s priorities to the Alliance through the Steering Committee
  • Prepare for and actively participate in all meetings, including the annual cancer summit
  • Provide leadership and policy direction for the Alliance
  • Members, or a designee from their organization, must also serve on one standing committee of the Alliance
  • Communicate the Alliance priorities and recommendations to at least one other coalition, board, professional organization or community
  • Members, or a designee from their organization participate in project development/ implementation by serving on an Alliance workgroup or submitting a project for Alliance endorsement
  • Submit content for the Alliance website or monthly update, and disseminate Alliance communications to appropriate staff
  • Seek endorsement of the Alliance policy agenda from their organization or community leaders as appropriate

Term of Office

  • The persons elected to the Steering Committee will serve three year terms. Persons elected to the Steering Committee may serve up to two consecutive three year terms if  membership requirements continue to be met and if reelected to the position. A term begins at the first Steering Committee meeting of the new calendar year,
  • If a Steering Committee member is leaving his/her position at a member organization for a position at a new organization and the new position is still relevant to the work of the Alliance, he/she may continue his/her term and transfer his/her membership to the new organization. The new organization will be invited to become a member if it is not already; otherwise the Steering Committee member will serve as an individual member. The Steering Committee member’s previous organization may nominate a new representative for Steering Committee membership at the next Alliance call for nomination

Time Commitment

  • The Steering Committee will meet at least quarterly each year or, more frequently, as determined by the chair.
  • Persons elected to the Steering Committee are expected to be present [participate] at each Steering Committee meeting. Attendance at less than fifty percent of meetings in a one year period may be grounds for removal from the Steering Committee. In the event that a member of the Steering Committee is unable to attend a Steering Committee meeting, he/she may designate only one individual [proxy] to attend the meeting (and this same designated individual is expected to attend any subsequent meetings the
    Steering Committee member is unable to attend) on his/her behalf. This designated individual is not a voting member of the Steering Committee.

Chair:

Ken Bence, State Public Programs Division of Medica Health Plans, kenneth.bence@medica.com

Vice Chair:

Cathy Skinner, The Art of Well, Cathy@ArtofWell.com

Meeting Summaries: